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Home > Project Management > Changes in Project Management Processes Between PMBOK 4 And PMBOK 5

Changes in Project Management Processes Between PMBOK 4 And PMBOK 5

January 4th, 2013


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This post presents a tabulated summary of differences in the names, inputs, tools, and outputs of project management processes between PMBOK 4 and PMBOK 5. Note that terms in Red which exist in PMBOK 4 have been removed or replaced in PMBOK 5, terms in Blue have been newly added into PMBOK 5, and terms in Black have not changed.

Please left click inside the table and use arrow keys to scroll the entire content.

*** If you are having problems viewing the table below, you can download an excel version here (PMBOK4_5).

Knowledge AreasProject Management Process Groups
InitiatingPlanningExecutingMonitoring & ControllingClosing
Project Integration ManagementProcess4.1 Develop Project Charter4.2 Develop Project Management Plan4.3 Direct and Manage Project Work4.4 Monitor and Control Project Work4.5 Perform Integrated Change Control4.6 Close Project or Phase
4.3 Direct and Manage Project Execution
InputsProject statement of workProject charterProject management planProject management planProject management planProject management plan
Enterprise environmental factors
Organizational process assets
Business caseSchedule forecastsChange requests
Enterprise environmental factorsEnterprise environmental factorsCost forecastsEnterprise environmental factors
Organizational process assetsOrganizational process assetsApproved change requestsValidated changesOrganizational process assets
AgreementOutputs from other processesEnterprise environmental factorsWork performance informationWork performance reportsAccepted deliverables
ContractOutputs from planning processesOrganizational process assetsPerformance reportsWork performance informationOrganizational process assets
TechniquesExpert judgmentExpert judgmentExpert judgmentExpert judgmentExpert judgmentExpert judgment
Analytical techniquesChange control tools
Project management information systemProject management information systemMeetingsAnalytical techniques
Facilitation techniquesFaciliation techniquesMeetingsMeetingsChange control meetingsMeetings
OutputsProject charterProject management planDeliverablesChange requestsProject management plan updatesFinal product, service, or result transition
Change requests
Project management plan updatesProject documents udpates
Project document updatesWork performance reportsApproved change requests
Work performance dataProject management plan updatesChange log
Work performance informationProject document updatesChange request status updatesOrganizational process assets updates
Project Scope ManagementProcess5.1 Plan Scope Management5.2 Collect Requirements5.3 Define Scope5.4 Create WBS5.5 Validate Scope5.5 Verify Scope5.6 Control Scope
InputsProject management planProject charterProject charterProject scope statementProject management planProject management plan
Requirements documentationRequirements documentation
Stakeholder registerRequirements documentationRequirements traceability matrixRequirements traceability matrix
Project charterScope management planRequirements documentationOrganizational process assetsVerified deliverablesOrganizational process assets
Enterprise environmental factorsRequirements management planOrganizational process assetsScope management planWork performance dataWork performance data
Organizational process assetsStakeholder management planScope management planEnterprise environmental factorsValidated deliverablesWork performance information
TechniquesExpert judgmentInterviewsExpert judgmentDecompositionInspectionVariance analysis
Focus groups
Faciliated workshops
Group creativity techniques
Group decision-making techniques
Questionnaires and surveys
Observations
PrototypesProduct analysis
BenchmarkingFaciliated workshops
Context diagramsAlternatives generation
MeetingsDocument analysisAlternatives identificationExpert judgmentGroup decision-making techniques
OutputsScope management planRequirements documentationProject scope statementScope baselineAccepted deliverablesChange requests
Project management plan updates
Project documents updates
Project documents updatesChange requestsOrganizational process assets updates
Requirements traceability matrixWBSProject documents updatesWork performance information
Requirements management planRequirements management planProject documents updatesWBS dictionaryWork performance informationWork performance measurements
Project Time ManagementProcess6.1 Plan Schedule Management
6.2 Define Activities
6.3 Sequence Activities
6.4 Estimate Activity Resources
6.5 Estimate Activity Durations
6.6 Develop Schedule
6.7 Control Schedule
Inputs

Project management plan

Scope baseline

Activity list

Activity list

Activity list

Activity list

Project management plan

Activity attributes
Project schedule network diagrams
Activity resource requirements
Activity attributes
Resource calendars
Activity resource requirements
Activity duration estimates
Activity attributes
Resource calendars
Project scope statement
Activity attributes
Resource calendars
Project scope statement
Enterprise environmental factors
Project schedule
Milestone list
Enterprise environmental factors
Enterprise environmental factors
Organizational process assets
Organizational process assets
Project scope statement
Organizational process assets
Organization process assets
Schedule management plan
Work performance data
Project charter
Enterprise environmental factors
Organizational process assets
Schedule management plan
Schedule management plan
Risk register
Project calendars
Enterprise environmental factors
Organizational process assets
Enterprise environmental factors
Risk register
Risk register
Project staff assignments
Schedule data
Organizational process assets
Schedule management plan
Schedule management plan
Activity cost estimates
Resource breakdown structure
Resource breakdown structure
Work performance information
Techniques

Expert judgment

Decomposition
Precedence diagramming method (PDM)
Expert judgment
Expert judgment

Schedule network analysis

Performance reviews

Critical path method
Project mannagement software
Critical chain method
Schedule compression
Schedule compression
Scheduling tool
Scheduling tool
Resource optimization techniques
Resource optimization techniques
Modeling techniques
Analogous estimating
Modeling techniques

Leads and lags

Dependency determination
Alternative analysis
Parametric estimating
Leads and lags
Variance analysis
Rolling wave planning
Leads and lags
Published estimating data
Three-point estimating
Resource leveling
Resource leveling
Analytical techniques
Expert judgment
Applying leads and lags
Bottom-up estimating
Reserve analysis
What-if scenario analysis
What-if scenario analysis
Meetings
Templates
Schedule network templates
Project management software
Group decision-making techniques
Applying leads and lags
Adjusting leads and lags
Outputs
Schedule management plan
Activity list
Project schedule network diagrams

Activity resource requirements

Activity duration estimates

Schedule baseline

Organizational process assets updates
Change requests
Project schedule
Project management plan updates
Schedule data
Project documents updates
Project documents updates
Work performance information
Activity attributes
Resource breakdown structure
Project calendars
Schedule forecasts
Milestone list
Project documents updates
Project document updates
Project documents updates
Project management plan updates
Work performance measurements
Project Cost ManagementProcess
7.1 Plan Cost Management
7.2 Estimate Costs
7.3 Determine Budget
7.4 Control Costs
Inputs

Project management plan

Scope baseline

Basis of estimates
Project management plan
Scope baseline
Activity cost estimates
Project schedule
Project schedule
Resource calendars
Risk register
Organizational process assets
Enterprise environmental factors
Cost management plan
Project funding requirements
Project charter
Organizational process assets
Risk register
Organizational process assets
Enterprise environmental factors
Cost management plan
Agreements
Work performance data
Organizational process assets
Human resource management plan
Contracts
Work performance information
Techniques

Expert judgment

Expert judgment
Cost aggregation
Earned value management
Analagous estimating
Parametric estimating
Bottom-up estimating
Three-point estimating
Reserve analysis
Forecasting
Cost of quality
To-complete performance index (TCPI)
Vendor bid analysis
Performance reviews
Project management software
Reserve analysis
Performance management software
Analytical techniques
Group decision-making techniques
Expert judgment
Reserve analysis
Meetings
Project management estimating software
Historical relationships
Variance analysis
Outputs
Cost management plan
Activity cost estimates
Funding limit reconciliation
Organizational process assets updates
Change requests
Project management plan updates
Project documents updates
Basis of estimates
Project funding requirements
Work performance information
Project documents updates

Project documents updates

Cost forecasts
Cost baseline
Work performance measurements
Cost performance baseline
Budget forecasts
Project Quality Management
Process
8.1 Plan Quality Management
8.2 Perform Quality Assurance

8.3 Control Quality

8.1 Plan Quality
8.3 Perform Quality Control
Inputs

Stakeholder register

Quality metrics

Project management plan
Risk register
Quality metrics
Enterprise environmental factors
Quality checklists
Organizational process assets
Quality control measurements
Approved change requests
Project management plan
Quality management plan
Deliverables
Requirements documentation
Process improvement plan
Organizational process assets
Scope baseline
Project documents
Work performance data
Schedule baseline
Project management plan
Project documents
Cost performance baseline
Work performance information
Work performance measurements
Techniques

Cost-benefit analysis

Quality audits
Statistical sampling
Inspection
Cost of quality
Approved change requests review
Benchmarking
Seven basic quality tools
Design of experiments
Cause and effect diagrams
Statistical sampling
Control charts
MeetingsAdditional quality planning tools
Flowcharting
Seven basic quality tools
Histogram
Control charts
Process analysis
Pareto chart
Flowcharting
Quality management and control tools
Run chart
Proprietary quality management methodologies
Plan quality and perform quality control tools and techniques
Scatter diagram
Outputs
Quality management plan
Change requests
Quality control measurements
Validated changes
Organizational process assets updates
Change requests
Project management plan updates
Process improvement plan
Project documents updates
Quality metrics
Project management plan updates

Verified deliverables

Quality checklists
Project documents updates
Work performance information
Project documents updates
Organizational process assets updates
Validated deliverables
Project Human Resource Management
Process
9.1 Plan Human Resource Management
9.2 Acquire Project Team
9.3 Develop Project Team
9.4 Manage Project Team
9.1 Develop Human Resource Plan
Inputs
Activity resource requirements

Enterprise environmental factors

Organizational process assets

Human resource management plan

Project management plan

Project staff assignments

Project staff assignments

Team performance assessments
Organizational process assets
Human resource management plan

Issue log

Enterprise environmental factors
Resource calendars
Work performance reports
Organizational process assets
Human resource management plan
Project management plan
Project management plan
Project management plan
Performance reports
Techniques

Organization charts and position descriptions

Pre-assignment

Negotiation

Acquisition

Virtual teams

Multi-criteria decision analysis

Interpersonal skills

Observation and conversation

Training
Team-building activities
Networking
Ground rules
Project performance appraisals
Organization theory
Colocation
Conflict management
Expert judgment
Recognition and rewards
Interpersonal skills
Meetings
Personnel assessment tools
Issue log
Outputs
Human resource management plan

Project staff assignments

Team performance assessments
Change requests
Enterprise environmental factors updates
Organizational process assets updates
Resource calendars
Enterprise environmental factors updates
Project management plan updates
Human resource plan
Project management plan updates
Project documents updates
Project Communications Management
Process
10.1 Plan Communications Management
10.2 Manage Communications
10.3 Control Communications
10.2 Plan Communications
10.3 Distribute Information
10.5
Report Performance
Inputs
Stakeholder register

Organizational process assets

Communications management plan

Work performance reports

Enterprise environmental factors

Project management plan

Performance reports

Project management plan

Organizational process assets

Project communications

Issue log

Work performance data

Work performance information

Work performance measurements

Budget forecasts

Enterprise environmental factors
Organizational process assets
Project management plan
Stakeholder management strategy
Techniques
Communications requirements analysis
Communication methods

Information management systems

Expert judgment
Communication technology
Meetings
Communication technology
Communication models
Variance analysis
Communication models
Information management systems
Forecasting methods
Communication methods
Performance reporting
Communication methods
Meetings
Information distribution tools
Reporting systems
Outputs
Communications management plan

Organizational process assets updates

Change requests
Organizational process assets updates
Work performance information
Project communications
Project management plan updates
Project management plan updates
Project documents updates
Project documents updates
Project documents updates
Performance reports
Project Risk Management
Process
11.1 Plan Risk Management
11.2 Identify Risks
11.3 Perform Qualitative Risk Analysis
11.4 Perform Quantitative Risk Analysis
11.5 Plan Risk Response
11.6 Control Risks
11,6 Monitor and Control Risks
Inputs

Enterprise environmental factors

Risk management plan

Risk management plan
Risk management plan
Risk register

Project management plan

Cost management plan
Schedule management plan
Quality management plan
Scope baseline
Organizational process assets
Activity cost estimates
Project management plan
Activity duration estimates
Project charter
Stakeholder register
Stakeholder register
Project documents
Risk register
Cost management plan
Risk register
Project scope statement
Enterprise environmental factors
Organizational process assets
Schedule management plan
Work performance data
Cost management plan
Organizational process assets
Scope baseline
Risk register
Work performance reports
Schedule management plan
Human resource management plan
Enterprise environmental factors
Organizational process assets
Work performance information
Communications management plan
Procurement documents
Project scope statement
Enterprise environmental factors
Risk management plan
Performance reports
Techniques
Analytical techniques
Documentation reviews
Risk probability and impact assessment
Data gathering and representation techniques
Strategies for negative risks or threats
Risk reassessment
Risk audits
Information gathering techniques
Variance and trend analysis
Checklist analysis
Probability and impact matrix
Technical performance measurement
Assumptions analysis
Risk data quality assessment
Reserve analysis
Expert judgment
Diagramming techniques
Risk categorization
Strategies for positive risks or opportunities
Meetings
SWOT analysis
Risk urgency assessment
Quantitative risk analysis and modeling techniques
Contingent response strategies
Meetings
Planning meetings and analysis
Expert judgment
Expert judgment
Expert judgment
Expert judgment
Status meetings
Outputs
Risk management plan
Risk register
Project documents updates
Project documents updates

Project management plan updates

Change requests
Organizational process assets updates
Project management plan updates
Project documents updates
Project documents updates
Risk register updates
Work performance information
Risk register updates
Risk register updates
Risk-related contract decisions
Risk register updates
Project Procurement Management
Process

12.1 Plan Procurement Management

12.1 Plan Procurements

12.2 Conduct Procurements
12.3 Control Procurements
12.4 Close Procurements
12.3 Administer Procurements
Inputs
Requirements documentation

Procurement management plan

Project management plan
Project management plan
Risk register
Activity resource requirements
Procurement documents
Procurement documents
Project schedule

Source selection critera

Approved change requests
Activity cost estimates
Seller proposals
Agreements
Enterprise environmental factors
Project documents
Work performance reports
Organizational process assets
Make-or-buy decisions
Work performance data
Project management plan
Organizational process assets
Contract
Stakeholder register
Procurement statement of work
Performance reports
Risk-related contract decisions
Qualified seller list
Work performance information
Procurement documents
Cost performance baseline
Teaming agreements
Procurement documentation
Techniques
Make-or-buy analysis
Bidder conference
Contract change control system
Procurement audits
Proposal evaluation techniques
Independent estimates
Procurement performance reviews
Expert judgment
Inpections and audits
Expert judgment
Advertising

Performance reporting

Market research
Procurement negotiations
Payment systems
Records management system
Meetings
Analytical techniques
Claims administration
Procurement negotiations
Contract types
Internet search
Records management system
Negotiated settlements
Outputs
Procurement management plan
Selected sellers
Change requests
Closed procurements
Procurement statement of work
Resource calendars
Procurement documents
Change requests
Project management plan updates
Source selection criteria
Project management plan updates
Organizational process assets updates
Make-or-buy decisions
Project documents updates
Work performance information
Change requests
Agreements
Project documents updates
Project documents updates
Procurement contract award
Procurement documentation
Organizational process assets updates
Project Stakeholder Management
Process
13.1 Identify Stakeholders
13.2 Plan Stakeholder Management
13.3 Manage Stakeholder Engagement
13.4 Control Stakeholders Engagement
10.1 Identify Stakeholders
10.4 Manage Stakeholder Expectations
Inputs
Project charter
Project management plan

Change log

Project management plan
Organizational process assets
Stakeholder management plan
Procurement documents
Stakeholder register
Communications management plan
Issue log
Enterprise environmental factors
Enterprise environmental factors
Stakeholder register
Work performance data
Organizational process assets
Organizational process assets
Issue log
Project documents
Techniques
Stakeholder analysis
Expert judgment
Communication methods
Information management systems
Expert judgment
Meetings
Interpersonal skills
Expert judgment
Meetings
Analytical techniques
Management skills
Meetings
Outputs
Stakeholder register
Stakeholder management plan

Change requests

Work performance information
Project management plan updates
Change requests
Project documents updates
Project management plan updates
Organizational process assets updates
Project documents updates
Stakeholder management strategy
Project documents updates
Issue log
Organizational process assets updates

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Ihab Sarieddine

Ihab Sarieddine is a senior IT software engineer and a project manager with over 8 years of professional experience in managing and delivering IT banking projects and services for organizations primarily in the Middle Eastern and Asian regions. He is a PMP certified and an ITIL Release, Control, and Validation (RCV) V3 practitioner, and have a Masters degree in IT management.
Categories: Project Management
  1. January 4th, 2013 at 08:21 | #1

    good attempt, but difficult to follow with all that scrolling down… with lots of empty cells/blocks very wide with no information

  2. January 4th, 2013 at 10:17 | #3

    HI Chandrasek, this is due to WordPress limitations, I had a hard time squeezing all this information together, I hope the article was of a benefit to you.

  3. SAM
    January 9th, 2013 at 05:41 | #4

    Hello Ihab,
    I am planning to start preparing for PMP certification, i need a liltle help here can you recommed me how to start . and to which edition of PMBOK i need to follow.

    Thanks,
    SAM

    • January 9th, 2013 at 07:44 | #5

      Hello Sam, first you need to become a PMI member to gain benefits like access to publications and webinars, and discounts on examinations. As a preparation guide for the PMP exam, I suggest going through Rita Mulcahy’s book “PMP Exam Prep 7th edition” (http://www.rmcproject.com/product/pmp-prep.aspx) which contains lots of practice exam questions and an easy-to-understand PMBOK content. Please be aware that due to the release of PMBOK 5 in December 2012, there will be changes to the PMP exam which will most probably materialize during the 3rd quarter of 2013.

  4. Arivalagan
    January 11th, 2013 at 19:06 | #6

    Thanks Sarieddine. Appreciate your effort.

Comments are closed.